Introduction

Green Planet Design Engineers Limited (“GPDE”), is a limited company registered and incorporated in England and Wales with company number 06716076, whose registered office is situated at 43 High Street, Royal Tunbridge Wells, Kent, TN1 1XL. GPDE is registered with the Information Commissioners Office with the registration number ZA359419. Our Privacy Policy and data handling procedures have been developed in line with the requirements of the European Union General Data Protection Regulation (May 2018) and applicable national law. Our methods, procedures and data collection are reviewed on a regular basis.

We are committed to maintaining your personal rights and allow all users to change or erasure (where viable) their personal data at any time. We will also advise you on how to complain to the relevant authorities, namely the Information Commissioner’s Office.

We take your privacy seriously, this policy is set out to help answer any questions you may have regarding your personal data however, if you require further information please contact us by using any of the following methods:

Email: info@gpde.co.uk

Phone: 02033014469

Website: gpde.co.uk

Post: 43 High Street, Royal Tunbridge Wells, Kent, TN1 1XL

About this Privacy Policy

This policy sets out how we will use and share the information that you give us. This policy describes your relationship with Green Planet Design Engineers Limited.

We will only use your personal information to administer your details as an employee/sub-contractor/client/website user and to provide the products and services you have requested from us. We will never sell, share or use your personal information other than as described within this policy or individual contracts.

Who this policy applies to

Green Planet Design Engineers Limited is a MEP Design Consultancy. This policy applies to users, clients, prospective clients, employees, sub-contractors, suppliers and those in contact in any other capacity of Green Planet Design Engineers Limited. Processing of your data is required in order to offer you our services.

How to change your preferences

You can visit the Green Planet Design Engineers Limited website (gpde.co.uk) to contact us to change your preferences at any time, alternatively you can use the contact methods provided above.

What this policy applies to

This section describes the lawful basis for processing your data and applies to the information about yourself that you choose to provide us with or that you allow us to collect. This may include but is not limited to:

As a Client/Prospective Client:

Information you provide during the registration/enquiry process
Information you provide in the form of number data, messages or meta-data
Information we collect about how you use the website
Information relating to purchases/services and other transactions
Information acquired through social media interaction
Information acquired through networking/business cards
Information given and stored as part of our ongoing relationship

As a Sub-contractor/Supplier:

Information you provide during the registration/enquiry process
Information you provide in the form of number data, messages or meta-data
Information we collect about how you use the website
Information relating to purchases/services and other transactions including payment details (bank account sort code & account number)
Information acquired through social media interaction
Information given and stored as part of our ongoing relationship

As an Employee:

Information you provide during the interview/hiring process
Information you provide in the form of number data, messages or meta-data
Information we collect about how you use the website
Information relating to pay, tax and pension
Information provided for emergency contact
Information relating to health
Information collected through use of company property (passwords, emails, location etc)
Information acquired through social media interaction
Information given and stored as part of your employment and our ongoing relationship

Scope of Consent

By submitting your personal data to us directly or on our website, you are affirming your explicit consent for such information to be used in accordance with this privacy policy. We respect all of our contacts personal rights and so you will be able to request details about the information we store, request amendments to your personal data or where viable exercise your right to erasure at any time, you can do all of this by contacting us through any of the methods provided above.

How we store and process your data

Your data will be collected stored and processed in the UK. Your data will be stored for the duration of Green Planet Design Engineers operation for contract/insurance purposes. In order to provide updates and services to you we use recognised third parties to take payment, manage our company accounts, provide banking services and for legal services. We will store transactions, payment and order data for up to 7 years or for as long as required by UK financial and company regulations. These third parties may operate outside the EU.

Our obligations

We are a data controller. In relation to the information that you provide to us, we are legally responsible for how that information is handled. We will comply with the Data Protection Act 1998 and the GDPR (2018) in the way we use and share your personal data. Among other things, this means that we will only use your personal data:

Fairly and lawfully
As set out in the appropriate legislation and this policy
To fulfil contracts or for legitimate business interest
In order to provide efficient communication to complete our services and respond to queries and requests
To arrange/invite you to networking events/meetings
To monitor use of our website
For financial processing – Invoices/Wages

We will process your personal data ourselves as the data processor. We will take reasonable precautions to safeguard the personal information that you supply.

Green Planet Design Engineers Limited may from time to time use your information for account management or relationship management purposes. The main purpose of this is to provide you with information and/or to maintain any existing relationship we may have with you.

The Green Planet Design Engineers website, gpde.co.uk, uses cookies to provide functionality, social media features and for analytical purposes. For more information about cookies, please read our full Cookie Policy which can be found here.

Third Parties

We may share your data with the below third parties:

Professional auditors, accountants, external legal advisors and insurers
Subcontractors, supplies or clients in order to complete our obligations and services (e.g. to organise meetings, invoicing).
Search engine/web analytics
Other providers of services to us including, website hosting, IT management, R&D Tax Consultancy
Third party applications to store and transfer project data (these may include but not limited to: Dropbox, Weshare, Onedrive, Basestone)

Your data is not shared with/sold to any other third parties for marketing purposes or for any reasons other than as described here or for legitimate business interest (see below) without your prior consent. In order to protect your data, we ensure that all third parties used are also in compliance with EU GDPR regulations.

Legitimate Interests

Under the Data Protection Act, we are also permitted to share some information with third parties who use such data for non-marketing purposes (including but not limited to credit and risk assessment and management, identification and fraud prevention, debt collection and returning assets to you).

Security

We will report any breaches or potential breaches to the appropriate authorities within 24 hours and to anyone affected by a breach within 72 hours. If you have any queries or concerns about your data usage please contact us.

Contacting us, exercising your information rights and Complaints

If you any questions or comments about this Privacy Policy, wish to exercise your information rights in connection with the personal data you have shared with us or wish to complain, please contact: The Data Protection Officer at Green Planet Design Engineers Limited. We will process SARs within 20 days, SAR responses are usually free but we reserve the right to charge for excessive or unfounded requests. We are committed to fully complying with Data Protection legislation and will assist in any investigation or request made by the appropriate authorities.

If you are still dissatisfied, you have the right to apply directly to the Information Commissioner. You can find their contact details by visiting their website www.ico.org.uk .